S Anand

Opening programs from the Start – All Programs menu is painful. For many years, I relied on the quick launch bar.

But it’s space constrained. There are only so many applications you can place there. I want space enough for frequently used documents as well. Recently, I decided that I need all the space on the screen. So my task bar is on auto hide, and that makes the quick launch bar a little tougher to use as well. And finally, I can’t use the quick launch bar with the keyboard. That’s important.

So I switched to the pinned menus on the Start Menu.

This works better with the keyboard. I access Word, I just type the Ctrl-Esc, W. Excel: Ctrl-Esc, E. But I run short of letters soon. I have trouble between Powerpoint and processing, for instance. And I can’t store documents.

I tried Enso Launcher and Launchy, both of which are great products, but I just can’t stand the thought of them hogging up all the memory that they do. Launchy in particular.

Given that I almost always have one or two command prompts open, I write my own little tool to do the job now. It’s a command line launcher I’ve written in Perl. I call it “o”. At the first run, it indexes my hard disk. (Well, not all of it. I’ve picked what I need.) Now, if I want to read Harry Potter and the Deathly Hallows, I just type:

> o harry potter hallows

If I wanted to pick a Harry Potter book, I could:

> o harry potter
    0: D:/Entertainment/Books/Hugo Awards/2001 - J K Rowling - Harry Potter and the Goblet Of Fire.rar
    1: D:/Entertainment/Books/J K Rowling.1.Harry Potter and The Sorcerer's Stone.pdf
    2: D:/Entertainment/Books/J K Rowling.2.Harry Potter and The Chamber of Secrets.pdf
    3: D:/Entertainment/Books/J K Rowling.3.Harry Potter and The Prisoner of Azkaban.pdf
    4: D:/Entertainment/Books/J K Rowling.4.Harry Potter and The Goblet of Fire.doc
    5: D:/Entertainment/Books/J K Rowling.5.Harry Potter and the Order of the Phoenix.pdf
    6: D:/Entertainment/Books/J K Rowling.6.Harry Potter and the Half-Blood Prince.pdf
    7: D:/Entertainment/Books/J K Rowling.7.Harry Potter and the Deathly Hallows.pdf
    8: D:/Entertainment/Books/J K Rowling.The Harry Potter Encyclopedia.doc
    9: D:/My Pictures/2005-06 London/2005-07-16 06 Waterstones Oxford Street Harry Potter release.JPG
    ... more
> (0-9, q, any word): prince
D:/Entertainment/Books/J K Rowling.6.Harry Potter and the Half-Blood Prince.pdf

The program lists the files matching the words I typed, and lets me filter within that.

I just wrote this yesterday, and already, I’ve used it dozens of times. Here’s the source.

PS: While I was at it, I downloaded a Flickr uploader for Perl. So I can now upload images with the command line. This easily saves me at least 5 minutes per article.

Some years ago, a friend asked me to write about how I manage my time. It seemed to him I was doing a good job of it, given that I had time to pursue my interests.

It’s something I tried to do consciously. Every few years, I used to go down the route of “time management”. I’d read stuff and try it out.

But over time, I’ve come to believe that “time” is not really “manageable”. Think about it: are most of your actions planned? Me, I just react out of habit, no matter how well planned I try to be. What I do is largely driven by what I’m in the habit of doing.

Not that time management advice is useless, but you’ll end up not following most of it. You act on a fraction of what you read. A fraction of that turns into a habit. That’s still useful. But the point is, rather than pick up 10 tips on time management, it’s more useful to pick one or two pieces of advice that you like, and are likely to act on. (You won’t do things you don’t like anyway.)

So time management is about acquiring habits that save time (and is not about reading tips that are tough to habitualise).

That begs an obvious question and a subtle one. The obvious one is what habits save time? The subtle one is why save time?

Why save time?

You’ve probably heard the phrase “time is money”. For a while, I took that statement literally. I tried to act by assigning monetary value to my time, and by doing the most profitable thing.

I was making Rs 10,000 a month at that time. That’s about Rs 50 an hour. So I figured I wouldn’t do anything that earned me less than Rs 50 an hour outside of work. I mean, if I’m making Rs 50 an hour at work, why should I make any less outside?

One small hitch. I wasn’t making any money outside of work. In fact, I was spending money. So unless I took up a night job, or started freelancing, that rule of thumb was useless. (Besides, I didn’t want to spend time outside of work working. I wanted to have fun. Watch movies, for instance.)

So I needed a different way of handling this. If I spend 3 hours at a movie for Rs 60, that could be a benchmark. If something’s more expensive than Rs 20/hour, I’d rather watch a movie. If it’s less expensive, I’d do that. Take books, for instance. A typical novel would cost Rs 180 and I’d finish it in 12 hours. At Rs 15 / hour it’s a more economical way of spending time.

Except that it doesn’t quite work that way. How much fun I had, had nothing to do with how much I paid for it.

Frankly, in daily life, I don’t think you can treat the phrase “time is money” literally. Time has nothing to do with money.

Time is like money in a different way, though. By itself, it isn’t worth much. Think about it. What can you do with money? Buy stuff you like. And if you can’t, it’s useless.

If all you need is onion soup, why throw it out for sesterii?

Time’s like that. What can you do with time? Do stuff you like. And if you can’t, it’s useless.

There are usually two reasons people want to manage time. One is where they don’t enjoy something, and would rather spend as little time at it as possible. But look, if you don’t enjoy that stuff, time management isn’t your problem. You need to get out of your job or whatever. Managing time more efficiently is simply going to let you efficiently waste your time. (Though in the short run, that’s probably the best you can do — efficiently get rid of nuisances. I’ll talk about that shortly.)

The other reason is where they have too many (enjoyable) things to do, and can’t do all of them. But hey, if you have too much enjoyable stuff, you don’t have a problem! In a way, this is like wanting to buy many things and not having enough money. With money, you can earn more or wish for less. With time, you just have to wish for less. (Living longer may not be a practical option.) Just pick anything you like to do. Don’t regret the stuff you can’t. You only have 24 hours, and you’re among the lucky few who can fill it with things you enjoy.

So, I’m effectively saying, there’s no point trying to do things more efficiently in the long run. Picking what you do is more important than doing it efficiently. (That roughly correlates to the third habit in Stephen Covey’s Seven Habits: Put First Things First. It’s the key to time management.)

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So, how do you pick what to do? You’d probably want to pick something that you like, or something that’s good for you.

But it’s tricky to predict what you like.

• We don’t know what we want. Sometimes, it’s as simple as that — we just don’t know what we’d like to do.
• Too much of anything… I love watching movies, but I’ve never managed to watch more than 4 a day. I’ve tried breaking that record many times. Just doesn’t work. At the end of the 4^th movie, I’m sick and my bum is sore. Do I prefer movies to cleaning up? Usually. But by the end of the 4^th, I’d rather clean up.
• Preferences are not consistent. I prefer a 7 megapixel camera to a 2 megapixel one. I prefer a cheaper camera to a more expensive one. So between a $100 2MP camera and a $200 7MP camera, I’m just making a wild guess.
• Preferences are not static. If I’m tired, I’d rather watch a movie I’ve seen before. If not, I’ll experiment with an art film. There’s no telling beforehand what my mood is going to be at any point.

It’s just as tricky to figure out what’s good for us. We have no clue what will happen tomorrow. We have no clue what consequences our actions will have. (Read The Black Swan to get a flavour of that.) So we’re really guessing and groping — though sometimes with a lot of confidence.

On the whole, it’s difficult to figure out what to pick. So what do you do?

This is completely outside the realm of time management. This is about choice. I have a few (bad) habits that guide me.

1. Follow your moods
2. Work less
3. Procrastinate

Those are my principles. (But like Groucho Marx, I do have others.)

Follow your moods

There are times when people do certain things better. I’ve heard some people study best early in the morning. Others study best late at night. I don’t know if there’s any physiological benefit one way or the other, but even if it’s psychological, it makes a huge difference to study when you think you’ll learn better.

Sometimes I’m in a mood to write articles. When I do, the article usually writes itself. If not, I could spend days at it without any progress.

If there’s any reality to this, then the best thing to do is to do what you feel like doing. You’ll naturally accomplish this faster. That’s typically what I do when I’m given any work. I usually wait until I just feel like it. Then it’s usually a matter of a few hours before the job is done. Sometimes the mood doesn’t quite arrive before the deadline, in which case there’s always inspiration.

Seriously: do what you feel like doing the most at the moment. That’s a great way of becoming more efficient.

In fact, I would go as far as saying, mood management is more important than time management. Moods are more precious than time. If you’re in a mood to call people, pick up the phone and talk to folks you’ve been out of touch with. That mood is rarer than the time to make calls. (At least for me, the reason I am not in touch is because I’m not in a mood — not because I don’t have time.)

Optimise that mood. Do what you’re in a mood for. And when your mood changes, go with the flow. Do a lot more of what you feel like doing. You’ll do more (which is probably good), and of what you like (which is certainly good).

Work less

I’ve talked about this in Less is more. At the end of the day, 90% of the stuff you do is useless. So why do it? Just focus on the 10%.

Procrastinate

I can’t put this better than Paul Graham’s article on procrastination.

Good procrastination is avoiding errands to do real work.

You won’t know what the important 10% until much later, so you may as well wait to find out if it’s important, and then do things.

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So what am I saying?

• Time management is about habits, not tips
• Picking what you do is more important than doing it efficiently
• But it’s difficult to figure out what to pick
• So avoid doing stuff until you know it’s worth doing
• Work when you’re in the mood — it’s faster that way

Think about it.

I have the habit of reading books on the screen. It’s something that started from the early 90s, when I got a copy of The MIT Guide to Lockpicking. Since I didn’t have access to a printer, I’d spent hours poring over the document on the screen. And then I discovered Project Gutenburg…

I’ve heard many people ask if I have a problem with this. Personally, no. I’ve been staring at screens from the age of 12, and I’m quite used to it. My job requires me to stare at a screen for most of the day anyway. (I’m not saying there’s no a strain on the eye. My eyes are red at the end of the day. I don’t know if they would be less red if I’d been staring at paper instead of a screen. But my glasses have remained roughly the same power over ~15 years, so it’s probably not ruining my eyesight much.) For those who are like me who reads all the time and spends a lot of more time facing their laptops, you might want to check this sd card, a very good quality card that can be handy in the future.

To me, the main advantage of a book is that a book is a lot easier to handle.

• You can fit a book into your bag, sometimes into your pocket.
• You can hold it in your hand comfortably — it’s easy to grip, and light.
• You can open it instantly (no need to boot up).
• You can bookmark it (or even just remember the last page number) and quickly flip to that

None of these is possible on a computer.

Or is it?

On a desktop, I agree — it’s impossible to read for long. Your back would kill you. I’ve done it for many years, and it’s not worth the pain. With a laptop, however, you can lie down on the bed or sofa and read. It’s a huge advantage. (For just this one reason alone, I’d suggest that everyone buy a laptop.)

As for carrying books, I carry my laptop to work every day, so there’s no incremental burden. But if you weren’t doing that, it’s probably not a great idea. When I travel on weekends, I’d much rather take a physical book than a laptop. This is probably the single biggest problem with a laptop — that it doesn’t travel as easy as a book.

That’s probably offset by the advantage that a laptop isn’t really a book — it’s a library. I don’t need to decide which book to read. I can bring them all along, pick what I like, and when I’m done, move on to the next. And I’m not restricted to books. I have a fairly good collection of movie scripts and comics. Depending on how long I have on the train, and my mood, I can pick between these.

One thing that makes a laptop a lot easier to use is to rotate it.

If you hold the laptop this way, it’s surprisingly easy to handle. I find that I can read this way even when standing on a crowded train — which is as much as I can expect from any book. (Strangely enough, it doesn’t seem to attract too much attention on the train either.)

If you have a decent graphics card, you can rotate your screen using the graphics properties. (I’m sure there are are hotkeys to do this. My two-year old daughter somehow knows them, and manages to turn the screen upside down in a fraction of a second, while I spend then next 5 minutes struggling to restore an upside-down screen.)

If not, you can just use a PDF reader (like FoxIt, which is better than Acrobat Reader) to rotate the page by 90°.

A laptop takes care of the problems of bookmarking and load time as well. I usually leave mine on hibernate, and it takes about 10 seconds to open up to where I left off. Sometimes I just leave the laptop on in the bag — for example if I’m changing trains.

The other solution, of course, is to try an ebook reader. Given my laptop, I haven’t tried one. But other than the ease of holding it, there’s no big I see.

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The other question is, how do you find ebooks?. Other than buying them, I find that the easiest option is to search on Google. A surprisingly large number of them are indexed.

Here’s a custom search engine for ebooks.